2017 Annual Gathering Documents

The 2017 Annual Gathering was held June 11 to 18, 2017 at Ghost Ranch.


IMYM 2017 Minutes and Listening Sessions

2017 Substantive Minutes

Attachment A: State of the Meeting Reports

Attachment B: Delegates Committee Reports

Attachment C: Procedures Committee Report

Attachment D: Arrangements Committee Report

Attachment E: IMYM keynote “Money and the Soul”

Attachment F: Memorial Minutes

Attachment G: 2017 Epistles

Attachment H: Finance Statements/Budget for 2017-2018

Attachment I: Nominating Committee Report

Documents in Advance (as PDFs). 

Part I: State of the Meeting Reports

Part II: Memorial Minutes

Part III: IMYM Committee Reports

Part IV: Materials from Quaker Organizations and External Parties


The evaluation reports of the 2017 IMYM Annual Gathering. (August 25)

Keynote talk/speaker

IMYM keynote “Money and the Soul” (Word Doc, 180 KB)

Pamela Haines’ blog: pamelalivinginthisworld.blogspot.com
Email address: pamelahaines1@gmail.com


2017 CYM Schedule

2017 JYF Schedule

2017 SYF Schedule

2017 Adult Schedule

Seminars and Interest Groups:

Seminars, Interest Groups, and Early Days Arts – 2017

See also the 2016 Gathering documents and the 2015 Gathering documents

2018 Representatives Committee

Representative Committee Minutes from 02-04-18 meeting

Reports to the Committee for Feb 2018 Meeting:

Mountain Friends Camp – Report to IMYM Representatives Committee, Feb 2018

P&SC Report to Rep Comm, Feb 2018

2018 Clerk’s Report and Overview of the Fall Queries

Draft FY2018 MFC Budget Worksheet

Faith & Practice Rep Comm Report

Comments regarding articles of incorporation and by laws

2018 Feb Representatives committee agenda

A WITNESS TO THE PAST from Bill and Genie Durland a response to the By Laws

2-2-18 NomCom report to RepCom

Committee on Procedure Report for Reps Comm 01 24 18

Treasurer report to REP COM fye 9-30-17 (2018-01-27)

IMYM Bylaws v2-Dec 17

IMYM articles of incorporation 2018 01 03

Arrangements Committee Report to Representatives Committee

compiled responses fall 2017

Peace & Service Committee Action Minutes from the past several years


Note from the Web Communications Team – October 2017

We appreciate your patience as we continue to organize the site to be of the most use.

Please note that in the spirit of Quaker simplicity, we are not planning to replicate the previous version of the site. The old site was built before the advent of Dropbox and Google Drive. We are suggesting that going forward, to share documents internally, committees make use of one of these two more modern, user-friendly and instantaneous technologies. We are more than happy to offer assistance and/or a tutorial in either if desired, and can provide archived documents to be added to your committee folders.

For information and documents to be shared beyond your committee, you can request an account to log in to create posts and upload files. These types of documents and announcements/information can continue to be sent to us for posting.

If there are documents or sections that you feel should be included on the site, that you do not see, please contact us to let us know, or to make other suggestions:

The Web Communications Team:

Polly Washburn (clerk),  Laura Peterson, or John Crowther

2017 Arrangements Committee Documents

Arrangements Committee Report to Reps Committee 2017

Arrangements Committee Minutes – January 2017

Bookstore Coordinators Report 2016

Arrangements – proposed Agenda January 2017

Call to Arrangements Committee 2017

Clerks Report to Arrangements Cmte 2017

CYM Report 2016

Interest Group Coordinators Report to Arrangements Cmte 2017

JYF Report 2016

Operations Report 2016

Program Working Group Report to AC 2017

Registrars Report to AC 2017

Registrars Report 2016

Registrars Timeline 2017

SYF Report 2016

Worship Sharing Report 2016

See also 2016 Arrangements Committee Documents

2018 Arrangements Committee

Documents of interest:

Arrangements Committee Minutes_January 2018

Arrangement Committee Report to Representatives Committee 2018

Registrar’s Timeline 2018

Call to Arrangements Committee 2018

Agenda January 2018

Clerk’s Report to AC January 2018

Program Working Group Report to AC January 2018

Interest Groups + Seminars Coordinator’s report to AC 2018

Arts Program report about 2017

Arts Program report to AC 2018

Worship Sharing Coordinator’s report about 2017

Operations report about 2017

Volunteer Coordinator report about 2017

Accessibility report about 2017

Registrars Report Annual Gathering 2017

Registrars Report to Arrangements Committee 2018

Junior Young Friends report January 2018

Youth Safety Policy

Youth Safety Policy – Youth Volunteer Agreement

Youth Safety Policy – Incident Report Form

Archival documents:

Arrangements Committee – 2017 Documents

Arrangements Committee – 2016 Documents


Fall Queries – 2017

Each Fall, Representatives Committee, in conjunction with the presiding arrangements committee and representatives committee clerks, asks monthly meetings and their affiliated worship groups to consider queries about issues before the Yearly Meeting. This year there are three very
different concerns.

Please address as many of the Fall Queries as you can or wish to. You do not need to come to unity on any of these queries, although we’d like to know if you do. Please have your representative or clerk send your responses to the
presiding clerk (Molly Wingate, clerk@imym.org) by January 10, 2018. She will compile all the responses for the Representatives Committee February 2-4, 2018.

Query 1:

At the 2017 Annual Gathering at Ghost Ranch, IMYM approved a minute supporting Friends General Conference’s internal audit of their institutional racism. We hope that Query #1 will follow up on our support and bring this concern to our local monthly meetings and worship groups. Many meetings have been working on this concern for some time, and we look forward to their wisdom.

How is your Meeting engaging with issues of racism and white privilege? What is the best thing you’ve done so far? We hope to catalogue best practices.

Query 2

Friends General Conference has asked IMYM to consider hosting the FGC Gathering in 2019 or beyond. The FGC Gathering was held in our region in 2013 at Greeley, Colorado.  The co-clerks, Andrew Banks and Sarah Beutel, found it a deeply enriching experience. They felt well supported by FGC and local Friends. The co-clerks were named by a nominating committee from FGC that included IMYM Friends. Approximately 30 IMYM Friends served on sub-committees and heling with local arrangements. In 2013, the co-clerks worked on the gathering for 18 months (10 hours a week average) while the subcommittee volunteers had a 12-month commitment.  FGC chooses the site for the Gathering, and they are open to suggestions.

Having the FGC Gathering in our region, gives us:

– the opportunity to connect with the wider Quaker community in our own area

-stimulating speakers and program, chance to grow as a Quaker, in spirit and in practice

– a great model of a youth program and a good opportunity to connect for Quaker youth

-a strong model of Quaker process

-opportunities to increase our knowledge of and relationship with FGC, which strengthens our Quaker community and the national Quaker community.

Does your Meeting support hosting the Friends General Conference annual gathering in our region in 2019 or beyond? How would people in your meeting be willing to participate?

Query 3

This summer, Shelley Tannenbaum of Quaker Earthcare Witness attended our annual gathering and again offered us the opportunity to affiliate with QEW. At least two Friends are interested in serving.

QEW has been the grassroots voice for environmental stewardship for Friends in North America for the past thirty years. QEW shares resources with Friends and Yearly and Monthly Meetings, speaks out on these issues at the national and international levels, and showcases actions that Friends are taking in their presentations, publications and on their website. Overall, QEW serves to inspire Friends to spirit-led concrete actions on earthcare, and QEW shares their stories as a way to inspire and empower Friends to be bolder and more effective.

IMYM could have up to two members on QEW’s steering committee which meets twice a year. The cost of attendance $120-400 (depending on the locations) plus travel expenses.  Many yearly meetings contribute to QEW annually; meeting contributions (Monthly and Yearly) make up about a third of QEW’s budget. Not all of these Yearly meetings send representatives to the steering committee. Contributions from Yearly and Monthly meetings range from $50-1000.

Does IMYM wish to affiliate with Quaker Earthcare Witness?

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Hopefully this will help those of you who are unfamiliar with WordPress.

One note – in the section on making links ((4:30 – 5:00) I neglected to mention that you can link to another page as well as a document.

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