2019 Arrangements Committee

Documents of interest:

2019 Arrangements Committee

Arrangements Committee Minutes_January 2018

Arrangement Committee Report to Representatives Committee 2018

Registrar’s Timeline 2018

Call to Arrangements Committee 2018

Agenda January 2018

Clerk’s Report to AC January 2018

Program Working Group Report to AC January 2018

Interest Groups + Seminars Coordinator’s report to AC 2018

Arts Program report about 2017

Arts Program report to AC 2018

Worship Sharing Coordinator’s report about 2017

Operations report about 2017

Volunteer Coordinator report about 2017

Accessibility report about 2017

Registrars Report Annual Gathering 2017

Registrars Report to Arrangements Committee 2018

Junior Young Friends report January 2018

Youth Safety Policy

Youth Safety Policy – Youth Volunteer Agreement

Youth Safety Policy – Incident Report Form

Archival documents:

Arrangements Committee – 2017 Documents

Arrangements Committee – 2016 Documents


Fall Queries – 2017

Each Fall, Representatives Committee, in conjunction with the presiding arrangements committee and representatives committee clerks, asks monthly meetings and their affiliated worship groups to consider queries about issues before the Yearly Meeting. This year there are three very
different concerns.

Please address as many of the Fall Queries as you can or wish to. You do not need to come to unity on any of these queries, although we’d like to know if you do. Please have your representative or clerk send your responses to the
presiding clerk (Molly Wingate, clerk@imym.org) by January 10, 2018. She will compile all the responses for the Representatives Committee February 2-4, 2018.

Query 1:

At the 2017 Annual Gathering at Ghost Ranch, IMYM approved a minute supporting Friends General Conference’s internal audit of their institutional racism. We hope that Query #1 will follow up on our support and bring this concern to our local monthly meetings and worship groups. Many meetings have been working on this concern for some time, and we look forward to their wisdom.

How is your Meeting engaging with issues of racism and white privilege? What is the best thing you’ve done so far? We hope to catalogue best practices.

Query 2

Friends General Conference has asked IMYM to consider hosting the FGC Gathering in 2019 or beyond. The FGC Gathering was held in our region in 2013 at Greeley, Colorado.  The co-clerks, Andrew Banks and Sarah Beutel, found it a deeply enriching experience. They felt well supported by FGC and local Friends. The co-clerks were named by a nominating committee from FGC that included IMYM Friends. Approximately 30 IMYM Friends served on sub-committees and heling with local arrangements. In 2013, the co-clerks worked on the gathering for 18 months (10 hours a week average) while the subcommittee volunteers had a 12-month commitment.  FGC chooses the site for the Gathering, and they are open to suggestions.

Having the FGC Gathering in our region, gives us:

– the opportunity to connect with the wider Quaker community in our own area

-stimulating speakers and program, chance to grow as a Quaker, in spirit and in practice

– a great model of a youth program and a good opportunity to connect for Quaker youth

-a strong model of Quaker process

-opportunities to increase our knowledge of and relationship with FGC, which strengthens our Quaker community and the national Quaker community.

Does your Meeting support hosting the Friends General Conference annual gathering in our region in 2019 or beyond? How would people in your meeting be willing to participate?

Query 3

This summer, Shelley Tannenbaum of Quaker Earthcare Witness attended our annual gathering and again offered us the opportunity to affiliate with QEW. At least two Friends are interested in serving.

QEW has been the grassroots voice for environmental stewardship for Friends in North America for the past thirty years. QEW shares resources with Friends and Yearly and Monthly Meetings, speaks out on these issues at the national and international levels, and showcases actions that Friends are taking in their presentations, publications and on their website. Overall, QEW serves to inspire Friends to spirit-led concrete actions on earthcare, and QEW shares their stories as a way to inspire and empower Friends to be bolder and more effective.

IMYM could have up to two members on QEW’s steering committee which meets twice a year. The cost of attendance $120-400 (depending on the locations) plus travel expenses.  Many yearly meetings contribute to QEW annually; meeting contributions (Monthly and Yearly) make up about a third of QEW’s budget. Not all of these Yearly meetings send representatives to the steering committee. Contributions from Yearly and Monthly meetings range from $50-1000.

Does IMYM wish to affiliate with Quaker Earthcare Witness?

Video Tutorial for Word Press

Hopefully this will help those of you who are unfamiliar with WordPress.

One note – in the section on making links ((4:30 – 5:00) I neglected to mention that you can link to another page as well as a document.

You can make the video full-screen size by clicking the icon in the lower right corner of the video.

Please send additional questions to Polly Washburn, web clerk.

2017 Evaluations

Pelican Lee, clerk of the Arrangements Committee, has prepared this evaluation of the 2017 Annual Gathering, based on feedback from 118 participants.

You can read the summary below or Download the evaluation Summary of the evaluations for IMYM 2017 (Word Doc, 18K)

Download an excel file of spreadsheets for each of the questions in the evaluation, giving all of the comments and a comparison to previous years’ evaluations, dating back to 2012. (Excel doc, 160K)

Pelican encourages people to read the detailed comments on the Excel spreadsheet. If you are unfamiliar with Excel, the tabs at the bottom of the document will take you to a separate spreadsheet for each question.

IMYM Annual Gathering 2017 Evaluations Summary

Prepared by Pelican Lee, Clerk of Arrangements Committee.

I encourage everyone to look at the ratings and read the comments on the Excel spreadsheet.  There is much detailed information there that I cannot cover in a short summary.

This year 118 participants in Annual Gathering filled out evaluations, which represents 57% of adults who attended. An effort was also made to get SYFs to fill out evaluations and some did, but there is no way to know how many did so. Our total of 265 attendees is a decrease of 35 over 2016’s attendance, and a decrease of 55 from 2015’s attendance. This is our lowest attendance since at least 2011, and maybe much longer.

The ratings for housing were about the same as last year, which dropped considerably from the two years before that. Campers liked having the low-cost option on-campus.  A geology group was in the campground through Thursday, occupying choice campsites that Friends usually have, forcing Friends to camp in more isolated spots. There were quite a few complaints about lack of cleanliness in rooms, especially floors and showers (including campground showers), which will be brought to the attention of Ghost Ranch personnel. With the lower attendance, Registrars were better able to accommodate those who needed to be on the lower level. Quite a few folks were very happy in both upper level and lower level housing.

Ratings for meals were lower than last year, more comparable to two years ago, which was Joey’s first year. There was praise for the breakfast offerings and the fresh and local salad greens.  Not for the blandness and sometimes low quality of the food and a lack of friendliness from the Ghost Ranch kitchen staff. A number of campers did not eat in the dining hall because of the high cost of food that was not considered to be worth the cost.

Our youth programs continued to get lower ratings, like last year, than in years past. The Ghost Ranch college staff got the lowest ratings ever for both CYM and JYF. One comment, “The college staff were very young and inexperienced. They did not do a good job of being leaders for the children.  It was a disappointment after the great staff of previous  years.” CYM and JYF coordinators got higher ratings than last year. JYF and CYM weren’t well coordinated with each other when it came to scheduling things. The SYF FAPs got a higher score than last year, and the Listening Session was praised, especially the format of asking questions and getting input from the adults present, as well.  YAFs got higher scores than last year in all areas.

The Schedule and Early Days got ratings that were considerably lower than all past years, but still in the “pretty darn good” range.  Some felt that too much time was spent in Business Meetings, others that there wasn’t enough time. There was dissatisfaction that the Keynote was in the afternoon, as a lot of people were dozing due to the heat and full stomachs. Again there was some grumbling about not being able to afford Early Days. There was also much praise for the schedule and the clerking.

Although some said that Golf Carts and Accessibility were better this year, others couldn’t find golf carts when they needed one, especially to and from the campground. The drivers received a lot of praise. Many spoke of the difficulty in getting around Ghost Ranch for those with limited mobility. Quite a few people skipped Interest Groups that were held on the Mesa and at the Arts Center because of the difficulty getting there, especially in the heat. Also, holding the Campfire/Sing in the arroyo did not work for ones with limited mobility.

Orientation of Newcomers seemed to be a little lacking this year (with some good suggestions offered). Several missed having a buddy system.

Cost:  Many people are looking forward to us trying Pay-As-Led next year. A number of people think Ghost Ranch is too expensive for what we get. Some appreciated the opportunity to pay full price. For some, the only way to afford coming is by camping, increasingly difficult with age.

Registrars received much praise for a very complicated job. On-line Registration was appreciated by many.

As usual, some felt that not enough time was given to Interest Groups, while others felt that there were too many. Or as one said, “Too few people doing too many Interest Groups.” Experiment with Light Meditation and Quakers, Business, and Money received a lot of praise. Location changes were confusing to many.  For the question, “For those who did not attend Early Days, we tried a new schedule this year of repeating shortened versions of most of those presentations. In your experience, would you suggest that be continued?” there was general agreement that this is a good idea. This year there were Open Sessions scheduled, to give a chance for all requests for presentations to be honored. Responses were that they were not well publicized, the scheduled 15 minutes each was too short, and that they were in the Art Building was too far away for folks to get to. Others thought it was a good idea.

Although many people loved their Worship Sharing groups, it got a lower rating than usual. Some criticized the queries as not leading to deep sharing. Other groups created their own queries. Some WS leaders did not offer the leadership that was desired. A suggestion was made for a worship group for people who have a hearing difficulty, as then everyone in the group would understand the importance of making themselves heard. 

The Keynote Speaker and theme got average ratings. (Past ones have been higher and lower.) Many people appreciated the theme and thought it was thought-provoking and well spoken to. Some would have liked a chance for questions and answers at the end of the Keynote, or an Interest Group with the presenter. Some wanted more spirituality in the Keynote and the theme.  One comment about the Keynote, Interest Groups, and Worship Sharing was “To talk about matters of money without acknowledging there are differences in class was very difficult to me. It was if all Quakers came from highly privileged backgrounds and those of us who grew up poor or working class did not exist.” Another participant also had a similar comment.

Business sessions received lowest-ever ratings, but the comments were mostly favorable about our first-time Clerk’s clerking. More silence between speakers was asked for, and better discipline from those who spoke.

Our IMYM location at Ghost Ranch also received lowest-ever ratings. The lack of accessibility, heat, dust, bugs, and expense all were cited as problematic and reasons to move. Yet quite a few folks also praised the location and asked that we not move. On-site camping and the breath-taking landscape were cited as reasons to stay. Since Ghost Ranch is not accessible by public transportation, assistance with ride-sharing was requested.

Communication received lowest-ever ratings. Many folks praised the communications that came from the Registrars and others.  Schedules, locations for, and changes of Interest Groups were hard to find, dining hall announcements were hard to hear, especially outside, the Daily Bulletin was under-used and confusing as to when a new one appeared, and a need for more posted information at the campground were all mentioned.

There were a lot of interesting and good Suggestions this year.  Many suggested that we move, for various reasons. The Best part of IMYM for many folks was Worship Sharing, but also receiving a lot of mention was being with f/Friends, and the beautiful location/setting.

Respectfully submitted,

Pelican Lee
Arrangements Committee Clerk

Who Pays IMYM Travel?

(Draft — 03/16/16)

Yearly Meeting Officers and Representatives to Other Organizations:  IMYM pays the expenses of its officers to meetings of the Arrangements and Representatives Committee meetings, and for its representatives who travel to meetings of other organizations such as FWCC, AFSC, FCNL, Friends General Conference, and Friends Peace Team.  Travel expenses to meetings of IMYM committees are the responsibility of the Regional Meeting, Monthly Meeting, Preparative Meeting, or Worship Group making the appointment, except where IMYM makes other arrangements

Regional Representatives to Senior and Senior Young Friends:  Regional Representatives of Young Friends to Arrangements Committee are expected to travel to Arrangements Committee meetings at the expense of their regional or monthly meetings, in order to assist with planning Young Friends activities for Yearly Meeting sessions.

Senior and Junior Young Friends Clerks and Adult Coordinators:  The Yearly Meeting is financially responsible for the expenses of attending Arrangements Committee and Yearly Meeting sessions. 

Advocate for Persons of Differing Abilities and Kitchen Liaison:  Yearly Meeting will cover the Advocate’s expenses at the Arrangements Committee meeting. (IMYM 96-4

Special Note on Travel for Committee on FWCC:  Members of the Committee on FWCC begin a three-year term in January and are expected to attend the annual FWCC Section of Americas meeting in March of each order propecia year of their appointment, and attend the following meeting, i.e., three months after the end of three years.   The reason for this arrangement is to promote continuity of representation within each Region.  With four representatives, this means that for three years in a row, five people (four members and one recently retired member) would be attending the Section of Americas meeting, and in the fourth year, six people (four members and two retired members) would attend.  The consequence is that the Yearly Meeting is responsible for the travel expenses of 5.25 travelers per year.

Waiver of Annual Gathering Expenses :Payment of the cost of attending meetings for those serving the Yearly Meeting was formally addressed in 2011 by the following minute: 

IMYM 2011.17   Some positions serving the Annual Gathering require a full-time or nearly full-time commitment during the session, but other positions, while vitally important, do not require such a commitment. The Continuing Committee should designate a limited number of positions which would be eligible to request financial assistance for their costs to attend the Annual Gathering directly from the Yearly Meeting.  All others serving the Annual Gathering would follow the established procedure for requesting financial assistance first from their home meeting.

Seminars, Interest Groups, and Early Days Arts – 2017

Longer descriptions of the seminars and interest groups offered at IMYM 2017

(S)=Seminar presentation (IG)=Interest Group presentation (S+IG)=both

Public Banking/Quaker Values–Nichoe Lichen:  Quakers established the first public bank in the U.S.  Could a public bank in your community reduce the community’s debt burden while providing funding for important projects and services that benefit the common good?  This presentation is a description of the history and processes of public banking.  You will learn how a public bank would function and be different from a credit union or commercial bank like Wells Fargo or “First National Bank of Anytown.”  Publically funded banks are governed by a public mission statement and managed independently of government or special interests.  Historically this was the type of bank prominent in the U.S.  Interest in re-establishing the model is spreading and is already functioning in other parts of the world.  Hear about the Public Bank for Santa Fe. (S + IG)

Quaker Arts Group—This group includes artists using a variety of mediums.  They invite you to join their activities.  See the daily schedule for when collage, mural, spiritual writing, haiku, pottery, a trip to Georgia O’Keefe’s house, theater, and song with magic happen. (S)

Quakers, Business and Money — Rob Pierson:  A look at three centuries of the relationship between Quakers and business.  Quakers once drove the industrial revolution, pioneered advances in engineering and worker welfare, built whole towns for their employees and developed networks of finance and trade that bankrolled the Religious Society.  What happened?   What can we learn from the generations of our religious ancestors about our roles around money today—as citizen activists, concerned customers, responsible investors, ethical workers and visionary leaders?  Rob Pierson brings the material from his workshop last year, “Do Quakers Mean Business?” held at Ben Lomond Quaker Center. (S+IG)

Additionally Rob will be doing song and magic around “Magic Penny” with young friends and the young at heart.  Tuesday evening + other times.  Check on times and locations.

Sanctuary and Accompanying Immigrants and Refugees–Tom Kowal and others from Mountain View Meeting: These presentations will focus on the practical and spiritual basis of accompanying immigrants in their struggles to keep their families together in the face of unjust, inhumane and harsh U.S. immigration system oppression.  How do Friends and like-minded people of faith respond?  How (and why) do we engage in Sanctuary and Civil Initiative responses?  What are the related immigrant and refugee rights issues and practices that inform and implement accompaniment?  Metro Denver Sanctuary Coalition, comprised of Friends and Unitarians, is now housing its third guest. Why and how (including fund raising) do Friends and the New Sanctuary Coalition offer Sanctuary and engage in Civil Initiative?  What are the related immigrant and refugee rights issues and practice?   Examine organizing in faith and immigrant communities, offering sanctuary, fund raising, legal assistance, lobbying and administrative resistance.  (S+IG)

Climate, Race, and Justice–Pamela Haines:  Climate, Race, and Justice: We’re All in This Together. Explore the interconnections among ecological destruction, income inequality and racial injustice, and their common root in our failing economic system. Ecological destruction, income inequality and racial injustice cannot be treated as isolated concerns.  They are systemically interconnected, with a common root in the failure of our economic system.  The economies of virtually all nations require growth to function.  Yet more growth makes the wealthiest even wealthier without easing poverty, unemployment, injustice or violence—and human economies are already far larger than the Earth’s commonwealth of life can continue to support.  How can we live into these connections and be part of creating a new economic system that promotes justice, sustains livelihood for all, and offers a future for our life on earth? (S)

Upcycling and the Stewardship of “stuff”–Roni Burrows and Lisa Grenier: Where does “stuff” come from?  Where does it go?  How can we generate less new stuff?  How can we keep stuff in use as long as possible before its ultimate disposal?  The “stuff” we use comes from the biosphere and in some form or other, returns to it.  Right stewardship is helped when we know where all our stuff comes from, the energy and additional “stuff” needed to make it, the energy and additional “stuff” needed when we use it and the energy and yet additional stuff required to upcycle it, recycle it or dispose of it back into the biosphere.  These seminars and interest groups are offered in two parts:  Part A is lecture/discussion.  We’ll go over the basics of life cycle analysis: the history of “stuff” from when it comes out of the biosphere and returns to it.  This will include discussion of recycling and upcycling—a process between reusing and recycling that modifies and repurposes manufactured items for new use and increased value.  Part B is hands-on/crafty where we will take used manufactured “stuff” and repurpose it.   Although a large fraction of upcycling is focused on art, we will make practical upcycled items to take home and use.  Templates (themselves upcycled) will be available, and information, instructions and additional templates will be made available electronically.  Participants are encouraged to bring plastic shopping bags, plastic net produce bags, used calendars, and old roadmaps.  Scissors, glue, crochet hooks and knitting needles would be welcomed, but not required. (S+IG)

DVD Alternatives to Capitalism–Ross Worley:  Ross will lead the discussion on the DVD by Gar Alperovitz.  Ross has studied this issue for many years.  The DVD is a clear presentation of simple ways individuals and Meetings can act to circumvent the control of large corporations in our lives. (IG)

DVD GrowthBusters–Richard (Dick) Grossman: Dick will lead the discussion of the GrowthBusters DVD.  He writes and studies about population control.  As an obstetrician and social activist this has been a long-time area of concern for him.  The DVD is a presentation on world-wide economic problems.  It uses excellent graphics to show how these problems are related to population growth.  (IG)

Employee-owned Businesses–Lorenzo Mondragon: Lorenzo Mondragon will speak on Employee-owned Businesses with examples from the co-op group with which he is associated. (IG)

Climate Change, Standing Rock and Divestment–Shelley Tanenbaum:  Shelley Tanenbaum visits us from Quaker Earthcare Witness to present Climate Change, Standing Rock and Divestment.  Stewardship includes divesting from banks and stocks/mutual funds that profit from unsustainable practices.  We will explore how fossil fuel divestment has two goals:  to influence companies that profit from fossil fuel use and to broaden public awareness of the unsustainable practices.  We will examine how the climate change movement and the water protectors at Standing Rock have used these tools.  What about Friends’ investments—are we being good financial and environmental stewards? (IG)

Experiment with Light Meditation–Katherine Youngmeister and others from Santa Fe Meeting:  An explanation and experience of the Light Group of Santa Fe Meeting. The group has been gathering for 18 months, usually twice a month.  They invite you to come join them to experience this worshipful process for yourself. This group will meet daily during Early Days allowing Friends to attend one or more sessions. British Quaker and theologian, Rex Ambler, developed this worshipful process as he sought to answer the question, “What did early Quakers do that gave them the spiritual clarity and the fortitude they had?”  More information is available at http://experiment-with-light.org.uk/ and http://experiment-with-light.org.uk/whatisewl14.pdf. (S)

Wild Words of Wisdom: Spiritual writing – Mary Klein: Mary Klein, Editor of Western Friend, will present material on Spiritual Writing during Early Days. Come play with words. In a series of creativity exercises, we will coax the wild and Still Small Voice to speak in words that we can catch and release. Bring writing materials. (S)

Meetings and Money–Mary Klein and Bob Schroeder: Mary Klein will be joined by Bob Schroeder, Tempe and past IMYM Treasurer and Clerk of Finance Committee for Meetings and Money: A discussion of how Meetings make choices about uses of money.  Share ideas with members of other Meetings about 1) how your help Meeting members better understand your Meeting’s finances,2) how you determine your Meeting’s spending priorities (especially how to weigh Meeting maintenance expenses against contributions to other organizations against funding reserves), and 3)how your Meeting raises funds when needed.  Western Friend has developed materials on these questions which contribute to this conversation. (IG)

Using Clearness and Support Committees to help with your Social Action–Vickie Aldrich and Mary Burton Risley:  They will discuss their personal experiences using clearness and support committees for social action.  Vickie is a war tax resister and Mary took civil disobedience action at Fort Huachuca (S)

The plight of Palestinians in Occupied Territories–Bob and Carol Pearson:  Pearsons  have become greatly concerned with the human rights of Palestinians in the occupied territories of East Jerusalem, the West Bank and Gaza through the Pearson’s work with Amnesty International.  This presentation will be based on their personal experience and on study of the history of the situation.  The main topics:  1) peace in the Middle East: it is not possible until the Israel-Palestinian conflict is resolved; 2) the survival of the state of Israel:  can it continue to exist as an occupier and oppressor of the Palestinians? 3) Palestine:  suffering 68 years of dispossession and 49 years of serious violations of their human rights.  In 2014 they joined a delegation to Israel and Palestine with Interfaith Peace Builders.  One year ago, with the support of the Mission and Peacebuilding Committee of their local Presbyterian Church, they led an in-depth study of the history and current aspects of the conflict.  An outline of their presentation is as follows:  the history of Zionism to 1948, Zionism since 1948, the nature and purpose of the occupation, wars on Gaza, the peace process, the call of Palestinian Christians, who pays for the occupation and what are the uses of boycott, divestment and sanctions.  Their presentation will include a video produced by the Israel/Palestine Mission Network of the Presbyterian Church (U.S.A.) as well as discussion based on their experiences and the experiences of others. (S)

Weaving Integrity, Community and Stewardship: IMYM delegates to FWCC will be looking at the work of FWCC in answering the worldwide calls to caring for the world through the combined work of different Friends’ practices and viewpoints in worship and leadings.  Following the mission of FWCC to meet face to face and heart to heart answering God’s call to universal love,…to express our common heritage and our Quaker message to the world. The threads of Salt and Light to the Kabarak Call to Weaving the Tapestry to the Peruvian Minute there is a worldwide call of Integrity, Community and Stewardship within FWCC.  Anyone who has been part of FWCC or has an interest in worldwide Friends fellowship and /or the Section of the Americas are encouraged to attend.  (S)

AFSC Reports on Regional Projects

We are also anticipating that we will have presentations from other Friends’ organizations.  Consult postings on arrival for information.(IG)

Investing as a Form of Activism is presented by Krystala Kalil, the national conference coordinator for investment professionals interested in sustainable, responsible impact investing, and Kim Griego-Kiel President of Horizons Financial Services, a company that services SRI investors. They invite you to explore value-based investing as a form of activism for a sustainable, socially just world using sound investment practices.  They will describe the history of responsible investing and its decades long form of activism.  The SRI (sustainable, responsible, impact investing) philosophy developed originally during the anti-apartheid movement as an exclusionary tactic to divest from companies that were actively supporting apartheid.   Currently there is focus on divesting from fossil fuels and investing in renewable energy, local and community development projects as well as companies that operate with transparency and support diversity at all levels.  This type of investment has doubled in the last dozen years.  The interest group will include an information overview presentation, exercises to explore personal goals and attitudes toward money and participatory discussion in addition to worship. (IG)

Financing a Meetinghouse Renovation or Relocation–Ruth Montague and others from Mountain View:  After five years of active seeking, Mountain View Friends Meeting reached unity last May on renovating its current Meeting House rather than relocating or rebuilding.  We started with dissatisfaction with some characteristics of our lovely but inaccessible and inadequate structure, did some organized soul-searching, and then embarked on a search for alternate resolutions.  But it wasn’t until the financial realities became clear that we were led first to inaction as differences of opinion became more concrete, and then to way opening.  With a strong sense of Spirit’s presence, we’re now actively involved in what we’re calling a Meeting House Revitalization, with a blurb on construction, volunteer opportunities, and financial updates in each week’s Announcements and each month’s Newsletter.  With broad volunteer participation and no known loss of members or attenders as work progresses, we’re even seeing “a million flowers bloom” as F/friends sort out where to put the time, energy, and other resources that had been taken up by the unresolved question of the Meeting House. (IG)

Open Session: This is a new concept this year.  At each Interest Group time there will be a chance for those who have information they would like to present.  There will be a place to sign up for time slots in the Registration area.  There will be time for two or three presentations (30-40 minutes each) each day.  Presentations from Friends Peace Team, Friends General Conference and Friends Mountain Camp may occur during this time.

Intergenerational Games: sponsored by the Young Friends working group.  Join in on the Dining Room lawn—all ages welcome.

FCNL: News about lobbying in the current climate from FCNL

Discussion on keynote speech: Group discussion reflecting on the material presented in the Keynote address.

Playback Theatre–Caroline Rackley: PLAYBACK THEATRE [www.playbacktheatre.net] is improvisation in which participants tell real events from their lives, then watch them enacted on the spot. Guided by a trained conductor, group members become actors in each other’s stories. Any life experience may be told and played out from the mundane to the transcendent, the hilarious to the tragic, no matter the skill level of the actors. Playback allows multi-generation participation, encouraging adults and children [7 years and up] to play together as equals. Respect, empathy and willingness to play are all that is needed for us to illumine one another’s memories. Note this is being offered on Tuesday afternoon. No childcare is available at that time; however, anyone 7 years or older is welcome to attend Playback Theatre.

Georgia O’Keeffe House Tour: Charles Rawson of the Quaker Arts Group has arranged for a 3 hour tour of the Abiquiu home and studio of Georgia O’Keeffe. Important note: There is a $40 charge per person associated with this activity, and the group size limit is 6 people.

Who Makes Appointments for Yearly Meeting Service?

Visit the Appointments page to see who is currently filling what role.

(Draft Policy: 03/16/16)

All terms are renewable unless otherwise noted.

Monthly Meetings

Monthly Meetings appoint the following:  (Worship Groups and Preparative Meetings, as they feel able, may make the same appointments as do Monthly Meetings.)  (See Note 1.)

1.  Member and alternate to Representatives Committee for two-year overlapping terms.

2.  Member to Nominating Committee for three-year term.

3.  Up to two members to the Committee on Faith and Practice for three-year term.

4.  Up to two liaisons to the Committee on AFSC.

Regional Meetings

Regional Meetings appoint the following:

1.  Member to Finance Committee for three-year term.

2.  Member to Committee on Ministry and Counsel for three-year term.

3.  Member to the Watching Committee for one-year term.

4.  Member to Program Working Group for how long?.

5.  One member of the Committee on Procedures for three-year term.

Regional Meetings nominate the following for Yearly Meeting Appointment:  AFSC, FCNL, and FWCC have allocated positions for representatives to the Yearly Meeting, which in turn has identified those positions as coming from the Regional Meetings.  The Regional Meetings nominate these representatives to the Yearly Meeting for appointment.  All nominations are submitted to the clerk of the Nominating Committee.

AFSC.  AFSC Representative for three-year term which begins in October before the November meeting of the AFSC Corporation in Philadelphia and expires in October three years later.  This person represents the Yearly Meeting as a member of the AFSC Corporation, which selects the AFSC Board.

FCNL.  One or two FCNL Representatives.  (As determined by FCNL, CRM and NMRM have two representatives while AZHYM and UFF each have one representative.)   The three-year term begins in November with attendance at the General Meeting of the Committee in Washington, DC, and ends in November three years later.  Members may serve on one or more FCNL committees at the national level.

FWCC.  FWCC Representative for three-year term beginning in January and expiring after three years with attendance at the annual FWCC Section of the Americas meeting in March following the end of three years.  Members serve on one or more FWCC committees at the national level. 

Yearly Meeting

The Yearly Meeting appoints the following:  Except as noted, the Nominating Committee recommends the following appointments for approval by the Yearly Meeting at its annual session.  Terms begin with the rise of yearly meeting and include three annual sessions, except as noted.  Current practice for many positions is to appoint one person each year to a three-year pattern of shared or teamed service. 

Officers (See Note 2.)

1.  Clerk of the Yearly Meeting

2.  Recording Clerk of the Yearly Meeting

3.  Clerk of the Representatives Committee

4.  Registrar

5.  Treasurer (renewable once)

6.   Clerk of Finance Committee

Young Friends Programs (Current practice is terms for less than three years.)

1.  Adult Coordinator for Senior Young Friends Program (Friendly Adult Presence or FAP)

2.  Adult Coordinator for Junior Young Friends Program

3.  Coordinators of Children’s Yearly Meeting

Senior Young Friends (Nominations are submitted by Senior Young Friends to the clerk of the Nominating Committee for Yearly Meeting approval.  A person may hold more than one appointment.)

1.  Senior Young Friends Clerk (term to coincide with FAPs)

2.  Regional Representatives to Representatives Committee, one from each region.

3.  One member each to Representatives, Finance, Watching Committees and Program Working Group for one-year terms.

45.  Two members to Committee on Ministry and Counsel for one-year terms.

Junior Young Friends (Nominations are submitted by Junior Young Friends to the clerk of the Nominating Committee for Yearly Meeting approval.  A person may hold more than one appointment.)

1.  Junior Young Friends Clerk

2.  Regional Representatives to Arrangements Committee, one from each region.

3.  Two members to Committee on Ministry and Counsel for one-year terms.

Other Appointments

1.  Coordinator of Interest Groups and Seminars

2.  Coordinator of Worship Sharing Groups

3.  Coordinator of Operations

4.  Liaison for Facilities

5.  Bookstore Coordinator

6.  Historian-Archivist (six-year term)

7.  Advocate for Persons of Differing Abilities and Kitchen Liaison

8. Host for Heberto Sein Memorial Visitor

9.  Three representatives to the Corporation Board for the Friends Bulletin.  (Term begins with the fall meeting of the Corporation Board.)

10.  Representative to Friends Peace Teams Board

11. Volunteer Coordinator

12.  Web Clerk

13.  Communications Assistant

14.  Recording Clerk for Representatives Committee

15. Two Representatives to FGC – (Not sure about this)

Committee and Working Group Clerks

1.  Clerk of  Arrangements Committee

2.  Clerk of Committee on Ministry and Counsel (Current practice is to nominate from among the members of the committee.)

3.  Clerk of Watching Committee

4.  Clerk of Nominating Committee

5.  Clerk of Committee on Procedures

6.  Clerk of Peace and Service Committee

7.  Clerk of Facilities Working Group

8.  Clerk of Youth Working Group

9.  Clerk of Program Working Group

10.  Clerk of Sufferings Committee

11.  Clerk of Delegates Committee

Other Committee Clerks and Convenors

1.  Clerk to Committee on Faith and Practice is nominated for Yearly Meeting approval by the Committee.

2.  Committee on FCNL appoints its own convenor.

3.  Committee on FWCC appoints its own convenor.

4.  Committee on AFSC appoints its own convenor.

Notes and Concerns:

1.  Do Worship Groups understand that they may make the same appointments as Monthly Meetings?  Is this understood by the Nominating Committee?

2.  The 1998 Guide lists positions 1-5 as officers.  Clerk of Finance Committee has frequently functioned as a financial officer.  Recording Clerks generally have an assisting role rather than responsibility for administrative decision-making and thus may not be considered an officer.  This may be a topic for consideration.  (This needs to be revised)