2018 Early Days and Interest Groups Schedule

SEMINARS
Monday –  Wednesday Morning (3 day) Seminars

Writing A Way Open – The Poetic Explorations of William Stafford
led by Peter Anderson (Durango MM)  A three day seminar
One of the most prolific poets of the 20th Century, William Stafford began his writing practice while working at a service camp for conscientious objectors during World War II.  His approach to writing, much like the Quaker orientation in worship and worship sharing, was one of opening and listening.  In our time together, we will learn about his life as a poet and an occasional Quaker and discuss his approach to writing, poetry and teaching.  We will also read some of his poems, write together, and consider ways that his writing process might inform and perhaps enhance our own poetic and spiritual lives.

Individual Spiritual Discernment:  Receiving, Testing and Implements Guidance from a Higher Power
led by Jerry Knutson. A three day seminar.
This will be an expansion of material presented at AZ HYM September 2017.
The workshop will be based on Jerry Knutson’s Pendle Hill Pamphlet #443 of the same title.  Participants are requested to read it in advance and to bring a question, issue or situation they would like to discern.  While covering the whole pamphlet, the primary focus of this workshop will be practicing methods of discernment, testing, implementing, spiritual disciplines and forgiveness.

Tuesday and Wednesday Morning (2 day) Seminar
The #MeToo! Movement:  An Exploratory Workshop for Quaker Men
led by Allen Winchester (Santa Fe MM) and Steve Finger (Flagstaff MM)
The #MeToo! movement has shaken up traditional relationships between men and women.  This workshop will use queries, discussion, worship sharing and our Quaker tradition to help men explore and better understand their experiences, roles and responses to this changing social and sexual landscape.  How can we as men emotionally support survivors of abuse and sexual exploitation?
This is a two-day closed group for men.  Participants must commit to both days. 
Monday, Tuesday or Wednesday (1 day) Morning Seminars
Friends in the Arts 
will have a variety of activities including the Mural Project popular last year.  This is dependent on Friends volunteering to share their talents in any of the arts.  Contact Caroline Rackley at designultd@nemexico.com by May 1 if you are willing to share.
Monday Evening
  • Family Friendly Movie – We will be showing a family-friendly movie at 7 pm. The movie and location will be on the bulletin board Monday.
Tuesday Evening
  • Welcoming Meetings Workshop – Our keynote speaker, Eileen Flanagan, will present a workshop on “Making Meetings Welcoming: Implicit Bias and Creating a Welcoming Meeting.”

INTEREST GROUPS
Thursday Afternoon Interest Groups  
  • Sanctuary
  • Homelessness
  • White Privilege and Racism
  • Sexual/Gender Identity
  • Nurturing Friends’ Actions/Clearness and Care Committees
  • Nurturing Aging Friends
Thursday Evening
  • New IMYM website – Familiarization and Q&A
    7-9 PM Lobby of Ranch Administration Building just behind the Ghost Ranch office — The IMYM Web Team will offer a session/drop-in for committee clerks and anyone else interested in learning about finding, editing and adding information to the new website that was instituted just after last  year’s gathering.
Saturday Afternoon Interest Groups  
  • Intergenerational Cooperative Games
  • Immigration and Border Concerns
  • Climate Change/Environment/Food Production
  • Prison Visitation/Alternatives to Violence
  • Nurturing Our Children
  • Making Our Meetings More Welcoming
  • Peace and Militarism

Getting to Ghost Ranch

Ghost Ranch is located 65 miles northwest of Santa Fe on U.S. 84.  The Ghost Ranch office phone is (505) 685-4333 (that is also the number by which you can be contacted in an emergency).

Arriving by air

The nearest major airport is in Albuquerque, 125 miles south of Ghost Ranch. Several rental car agencies are located at the airport. Plan to arrive early in the day, by 2 or 3 pm, in order to arrive at Ghost Ranch in time for supper, and plan to depart between 3 and 6 pm to allow time to get from Ghost Ranch to the airport.

If you need transportation to/from the airport, be sure to fill out the relevant information in the registration form (flight info, arrival/departure times). You will then be contacted by a travel coordinator.

Driving Directions

From the south:  Santa Fe can be bypassed by taking the Santa Fe Relief Route, NM 599.  The exit for 599 off I-25 occurs immediately after the turnoff to Madrid and NM 41. After bypassing Santa Fe, 599 joins US 84 and US 285, with signs to Espanola and the Santa Fe Opera. Take US 84 North all the way to Ghost Ranch. Follow the signs to Espanola, but just before getting to the center of Espanola, you must TURN LEFT to stay on US 84, which goes around downtown Espanola. (Do not go toward Taos!) Look for the signs to Chama. US 84 will take you past Abiquiu.

Fourteen miles past Abiquiu, look for the Ghost Ranch sign on the entrance gate on your right between mileposts 224 and 225. It is a well-marked dirt road. Drive slowly to minimize dust.

Another way of bypassing Santa Fe and Espanola is through the “back route” from Bernalillo, 16 miles north of Albuquerque. Take US 550 to Cuba. About 4 to 7 miles past Cuba turn right on NM 96 northward to La Jara, Regina, Gallina, Coyote, Youngsville, and the Abiquiu Dam. US 84 is across the Dam and up the hill. Turn left on US 84 and proceed 3 miles to the Ghost Ranch entrance.

From Colorado: We suggest that the quickest route for those driving from the Front Range area of Colorado, is south on Interstate 25 to Walsenburg, west on US 160 over La Veta Pass to Alamosa, south on SR 17 / US 185 to Antonito, then southwest to Chama on SR 17.  From Chama continue south on US 84.  The Ghost Ranch entrance is on your left between mileposts 224 and 225, 36 miles south of Chama.

Upon Arrival at Ghost Ranch

Follow the signs that point to IMYM and park in front of the Ghost Ranch office building.  Walk up the road to Ghost House, where you will pick up your room assignment and welcome materials. Early Days check-in begins Sunday June 10, at 1 PM.

Meal service is not available at Ghost Ranch after 6:15 pm. If you are staying in Ghost Ranch housing, dinner is included on the day of your indicated arrival. Plan to arrive in time to check in at the Registrar’s office, find your room, and arrive at the dining hall for dinner no later than 6 pm.

What do we do at IMYM?

Ministry and Counsel

Ministry and Counsel is an IMYM committee that serves as spiritual support for clerks, the executive committee and others. It has responsibility for the care of the gathering, the care for individuals and their concerns about relationships, practices and events associated with the annual gathering and the Yearly Meeting. Confidentiality is honored and matters are approached with an open mind. We are available for consultation, as needed, in the good order of Friends. Please consult Faith and Practice for a more complete description.

Please consult the Adult Schedule when available to see when members of Ministry and Counsel will be available for listening to concerns.

Seminars and Interest Groups

Seminars take place Monday, Tuesday, and Wednesday (Early Days only). Interest Groups will occur on Thursday afternoon and Saturday afternoon during Regular Session. Most interest groups and seminars can be chosen during registration, although topics and times may change as late as the start of Yearly Meeting, if necessary.

Final topics, times and locations will be posted at Ghost Ranch. See Seminars, Interest Groups, and Early Days Arts for a list of the currently planned topics with details about each listing.

Early Days Arts Focus

IMYM Early Days Arts Focus will offer workshops, worship sharing, and open studios as a way of deepening our spirits through creativity. The arts are defined as widely as possible, including visual arts, music, writing and performing. Consider joining some of our sessions this week, even if you have no prior experience. They are free and open-hearted. Some do require that you sign up in advance; this can be done during Registration. Others may be available without advance sign-up.

In addition to the workshops, open studio time will provide a variety of media, including clay, and quiet space in the art building throughout IMYM when scheduled workshops are not in session. Topics and times will be posted at Ghost Ranch. All are held in the Arts Building.

Brief descriptions of the Early Days arts offerings can be found at Seminars, Interest Groups, and Early Days Arts.

Worship Sharing

Worship Sharing helps build our spiritual community, and is usually one of our most highly rated activities at IMYM. After hearing a query, up to 10 members gather and confidentially worship and share experiences. We try to mix ages, genders, and Monthly Meetings within the groups, so all get to know some new people in this intimate setting. Groups should NOT include members from the same family. Please mark your registration form to specify your preferred locations and types of worship sharing.

If you are an adult (and not scheduled for a concurrent volunteer activity), you will be scheduled for a Morning Worship Sharing group of 8 – 10 individuals. Please plan to attend and support the rest of the members of your group.

Our Senior Young Friends (SYFs) host Intergenerational Worship Sharing (IGWS) shortly after lunch. SYFs choose queries important to them, and are the group leaders. They are very eager for adult Friends to attend the groups, to encourage learning and sharing across the generations, and enough so that all SYF’s can experience leading or co-leading a group. If you cannot attend all 3 afternoon groups please aim for Thu and Fri afternoons at least. Junior Young Friends will participate on Saturday and will help fill some spaces that day. If you would like get to know some SYFs better and help build up this intergenerational community, please sign up for this opportunity.

For more information about worship sharing, please see the section beginning on page 39 in our IMYM Faith and Practice, available in a pdf document.

Volunteering

Our gathering is spirit led and volunteer powered. Volunteers run IMYM. Your help in any area is much appreciated and will enrich your experience. Please indicate on the registration form what you can do as a volunteer. If you have questions about what is required, contact the person listed or the Volunteer Coordinator.

A list of volunteer opportunities is available at:
http://imym.org/volunteering-at-imym/

Intergenerational Fun

Thursday, Friday and Saturday evenings include intergenerational fun activities such as singing around a campfire, contra-dancing with our Quaker all-volunteer band, and Creativity Night! During the day, one might choose to join an intergenerational worship sharing group (please register ahead of time), or participate in cooperative games on Saturday afternoon.

Please check the schedules to see what’s available each day, and come have fun!

Volunteering at IMYM

Our gathering is spirit-led and volunteer powered. Volunteers run IMYM!  Your help in any area is much appreciated and will enrich your experience.  Please indicate on the registration form what you can do as a volunteer.  If you have questions about what is required, contact the person listed or the Volunteer Coordinator, Susan Dahl.

How might you help during IMYM?

Spanish Translators
Spanish translators are needed for advance copies of the Memorial Minutes and for simultaneous translation during business meetings.

Newcomer Coordinator – Host/organizer for new attenders lunch, match up buddy families.

Buddy person/family for new attenders
We want to match first-time attenders with a buddy person or buddy family to help introduce newcomers to Ghost Ranch and Yearly Meeting life. You will meet with your first-timers as soon as possible after you both arrive, and then regularly to answer questions and make sure they feel a full part of the annual gathering.

Book Store Assistance
Help supervise and sell books in FGC bookstore – sign up in bookstore after arrival.  Help unpack and set up the bookstore on Wednesday, and pack it up on Saturday.

Registration
Registrars need help handing out registration materials and orienting those new to IMYM and Ghost Ranch. Especially busy times are Sunday and Wednesday afternoon and evening.

Nursery Care
The nursery often needs people willing to be with our youngest Friends. Please sign up on the volunteer list for the times you are interested in helping out at the nursery.

Children’s Yearly Meeting
We always encourage willing and energetic volunteers to help make Children’s Yearly Meeting a success every year! We can use volunteering help on any of the afternoon times and we will have a volunteering signup sheet at the Parent Orientation. If you would like to sign up early or you have a specific activity in mind for the volunteer sessions, please email the Volunteer Coordinator, Susan Dahl.  When you check in to volunteer, we will have a safety agreement for you to sign.  Once you arrive at Ghost Ranch, please feel free to contact one of the CYM coordinators or stop by our area to sign up as a volunteer.

Junior Young Friends
JYF’ers are a lively, smart, funny and creative group who like being with each other, and who are respectful of adults. Support people are needed for all activities – to serve as extra hands, extra eyes and extra hearts to enjoy and nurture this great age group.  Volunteering for even just one activity will add a very special dimension to your IMYM experience.

Set up IMYM on arrival Sunday and take-down on departure Saturday and Sunday
Those who can arrive just after lunch on Sunday, June 10, are needed to put up bulletin boards, signs and other IMYM supplies, and to help transport Operations items out of storage.

Take down IMYM on departure (Saturday and Sunday)
Those who can help out in the afternoon or evening of Saturday, June 16, or who can stay an hour or two after lunch on Sunday, June 17, are needed to take down bulletin boards, signs and other IMYM supplies, and to help place them back into storage.  Contact Carl Feitler with questions.

Golf Cart Coordinator
The Golf Cart Coordinator organizes the people who volunteer to drive the golf carts, including scheduling drivers to drive folks to various locations at IMYM. This coordinator must:

  • have prior experience driving golf carts at IMYM
  • Be at least 25 years of age but under 70 (because of insurance requirements)

Please include the Golf Cart Driver Volunteer Form and a copy of your driver’s license with your registration.  You must complete a liability release form at Ghost Ranch.

Golf Carts
Drivers must be at least 25 years of age but under 70 (because of insurance requirements). We have separate morning and afternoon drivers, so drivers will have time to eat lunch.  Please include the Golf Cart Driver Volunteer Form and a copy of your driver’s license with your registration.  You must complete a liability release form at Ghost Ranch.

Lower Pavilion Setup Coordinator
Keep track of the Lower Pavilion schedule in order to coordinate Lower Pavilion Setup Volunteers to arrange chairs and set up the microphones and amps for Lower Pavilion meetings and events. Requires remaining a few minutes after a session to assure arrangements for next event.

Lower Pavilion Setup
Volunteers help arrange chairs and set up the microphones and amps for Lower Pavilion meetings and events. Requires remaining a few minutes after a session to assure arrangements for next event.

Daily Bulletin
A Daily Bulletin, with breaking news, scheduling changes, items for business, and other announcements, is posted daily at the dining hall, at the Ghost House communications center, the campground, and on bulletin boards. One or two editors who are familiar with Ghost Ranch and IMYM are needed one or two hours each night to create and distribute the bulletin.

Worship Sharing Leaders
Provide daily queries, explain the worship sharing process and guidelines to group members, and help the group follow these guidelines. Worship sharing leaders should have at least two years of experience participating in worship sharing groups (not necessarily as leaders, and not necessarily at IMYM). Leaders must be able to attend the Worship Sharing Leader training on Wednesday afternoon before dinner; see the Adult Schedule for the training time.

Musicians for Contra Dance Band

 

Yearly Meeting: General Information and FAQs


Welcome!  We are so glad you are planning to join us!  We expect to have a fantastic time this year!  And, as always, there are rules to be followed and questions to be answered…so here you are!
No pets other than service animals are allowed at Ghost Ranch. If you are bringing a service animal, you must contact Ghost Ranch ahead of time to inform them. Service animals arriving without prior notice may not be permitted.

No illegal drugs or substances should be brought to Ghost Ranch.

Communication at Ghost Ranch: Radio reception is very poor.  Cell phones often don’t work.  Phone cards are sold at the gift shop and can be used at a phone outside the Ghost Ranch office.  Internet access is usually, but not always, available at specific locations.  “Quiet” and “Lights Out” are at 10:00 pm.  There is more information on Ghost Ranch’s website.

Gathering Directories will not be made available at the Annual Gathering. Instead they will be e-mailed to you shortly after Annual Gathering. We still will need everyone to check their directory listing for accuracy at the registration table.

Lunch on the last Sunday of the Gathering:  We have the option of choosing either a sack lunch made up at breakfast time for travelers, or a hot lunch in the dining hall. Indicate which on your registration form.

How do I register?  

Go to this page

You can register each member of your group there, including children and youth, and there are links to all the permission forms that young friends will need.

Can I pay online?  No. For simplicity and keeping costs down, payments will still be handled by check. Print out a payment form to send with your check.

How do I pay? Where do I send my payment? What is the registrar’s address?  Please send a payment form with your payment. The registrar’s address is on the upper left of the payment form.

What is the family/group name?  A separate registration is required for each person, even children, but only one payment needs to be sent.  The family/group name makes it possible to relate that payment to each related registration form. Individual registrants can just use their last name. If you have a common last name or adult children who register separately, it would be good if you use something unique.

Why are there personal questions about date of birth, gender, physical ability, my Meeting, etc. on the registration form?  This information is needed to create diverse worship sharing groups and to determine the locations for groups to which you’ll be assigned.  It’s also shared with Ghost Ranch medical staff for use in emergencies.

Why are so many permission forms required for young Friends?  For issues of insurance and liability, activities provided by Ghost Ranch (ropes, waterfront activities, or hikes) and IMYM require release forms.

How do I choose between Lower Level and Mesa housing?  Being on the mesa requires walking approximately a quarter of a mile each way to the Dining Hall along a steep, pebbly path.  Ghost Ranch asks us to use our vehicles as little as possible once we arrive and park.

What meals are included with a night’s lodging in GR rooms?   Three meals are included with each night’s lodging, beginning with dinner, and including breakfast and lunch the following day.  (Campers must buy any meals or drinks they wish to have in the Dining Hall.)

What about buying additional meals?  If you arrive in time for lunch on the date your registration begins, you can buy a lunch meal ticket from the Ghost Ranch office.

What is the refund policy?  The registration fee is NOT refundable. In the case of emergency cancellations, other fees will be refunded if requested, mailed after Yearly Meeting concludes.

How do I receive financial aid?

This year IMYM is using the Pay-As-Led model for participants to pay for attending IMYM. In order to facilitate this, instead of a cost for housing being applied when room choices are made, applicants put the amount they are willing to pay for food and lodging each day. We have reproduced the lodging table to facilitate this process.

Example:
A family of two adults and one child wishes to stay in Corral Block. They have selected Corral Block as their choice of housing on the lodging page. They have decided they are able to pay approximately half of the complete cost, or $40 for adults and $20 for the child. They are coming in Wednesday night, so they put $100 ($40 + $40 + $20) in Wednesday Night, Thursday Night, Friday Night and Saturday Night.

We want you to attend the annual gathering, no matter how much you can pay. This chart provides some guidelines.  Choose the accommodations that best fit your needs, being mindful that some people must stay on the lower level due to accessibility concerns. Prayerfully consider the costs and what you can afford.

Why aren’t the locations of worship sharing groups and interest groups given in advance?  The worship sharing and interest group coordinators need the information on ages, abilities, and numbers of people interested from all the registrations in order to assign locations. Locations will be posted at the Communication Center at Ghost House, the Dining Hall, the Campground and other places.

How do I find out about volunteer assignments and where groups will meet?  Volunteer assignments and group locations will be posted at the Ghost House Communication Center and at the Dining Hall.

Can I receive and make calls at Ghost Ranch?  Cell phones don’t work reliably at Ghost Ranch. Please give the Ghost Ranch office number, 505-685-4333, to anyone who may need to contact you in emergencies. Ghost Ranch will have your name and room or campsite number, which will also be on your door or campsite. For that reason, we ask you NOT to switch to another room or campsite for any reason without first consulting with the Registrars. You can make phone card calls at the Ghost Ranch office, and cards are sold in the gift shop. Wi-fi is available in a few locations.

What do I do when I arrive at Ghost Ranch? When you get to Ghost Ranch, follow the signs that point to IMYM and park in front of the Ghost Ranch office building.  Walk up the road to Ghost House, where you will pick up your room assignment and welcome materials. Early Days registration begins Sunday June 10, at 1 PM. Please note, rooms may not be available before 3pm!

Can I contact a registrar about the registration form or my issues?  Yes.   Email us any time at IMYMRegistrars@gmail.com.

How to Register for IMYM 2018

Registration Dates

On-Line Registration is now open.

April 30 – DUE DATE for registrations.

How to Register

Use the online registration form. Payments will still be handled by check this year (no credit cards) — mail a check in with the payment form.

Every individual attending IMYM must register separately.

A separate registration is required for each person, even children. If you are registering online, you can add members to your group when you register.

Please download the  REQUIRED permission forms for Young Friends (CYM, JYF and SYF),
and the REQUIRED IMYM Insurance Waiver which must be signed by each attender.

On-line Registrations must be completed by April 30 or they will be considered late. After this date, preferred Ghost Ranch housing may not be available.  We request a $50 late fee per group.

Payment is due by May 7.  Only one payment needs to be sent for a group. The family/group name makes it possible to relate your payment to each related registration. Individual registrants can just use their last name.

Mail payment form and check to: Marc Gacy, 1247 Ilium Dr., Lafayette, CO 80026.  Your payment and registration will be acknowledged.

Click here for payment form

Lodging may not be available after April 30.

May 25: Final day to self-register for IMYM. After this deadline, the online registration link will be removed.

Lunch on the last Sunday of the Gathering. You have the option of choosing either a sack lunch (made up at breakfast time), or a hot lunch in the dining hall. Indicate your preference on your registration form.

LODGING/CAMPERS

There are sufficient sites to accommodate all campers, but many will have to share sites. You will be charged half the site price for each night you share a site. Because you may be asked to share a site after you arrive at Ghost Ranch, and because the number of families and individuals which will end up in a campsite is uncertain until the time of the gathering, we will  not collect any campsite fees until the week of the gathering.  Please bring cash or a checkbook, as IMYM cannot accept credit cards. Please pay your campground fees to the Registrar by Friday of yearly meeting. You will still need to pay your registration fees and any meal charges in advance. Click here for more on lodging.

REFUND POLICY

The registration fees are NOT refundable. In the case of emergency cancellations, other fees will be refunded if requested, mailed after Yearly Meeting concludes.

FINANCIAL ASSISTANCE

IMYM is using the Pay-As-Led model for participants to pay for attending IMYM. In order to facilitate this, instead of a cost for housing being applied when room choices are made, applicants put the amount they are willing to pay for food and lodging each day. We have reproduced the lodging table to facilitate this process.

Example:
A family of two adults and one child wishes to stay in Corral Block. They have selected Corral Block as their choice of housing on the lodging page. They have decided they are able to pay approximately half of the complete cost, or $40 for adults and $20 for the child. They are coming in Wednesday night, so they put $100 ($40 + $40 + $20) in Wednesday Night, Thursday Night, Friday Night and Saturday Night.

Lodging, three meals a day
Room/Age/Meal Type
(cost shown is per night)
Adult
Complete
Cost1
Adult
  Previous Scholarship recipients minimum, average2
Child 4-12
Complete Cost1
Child 4-12
Previous Scholarship recipients minimum, average2
Child
under 4 
Rustic (includes SYF & FAP at Staff House)
(Communal Bath Mesa Level)

$79 $0, $47 $39 $0, $23  free
Communal Bath
(Main Ranch Level, aka Corral Block)
$102 $11, $60 $51 $6, $30  free
Semi-private Bath

$128 $0, $82 $64 $0, $41  free
Private Bath3

$146 $60, $95 $73 $30, $47  free
Campsites – Assumes two adults (Dining hall meals not included)
RV Site
$23 $0, $14 $3 $0, $1 free
Tent site, no electricity
$18 $0, $11 $3 $0, $1 free
Tent site, electricity
$20 $0, $12 $3 $0, $1 free
 

1 – The cost of a room with comparable amenities including three meals, adjusted to match IMYM’s cost to Ghost Ranch

2 – The Previous Scholarship Recipients column, indicates two values the minimum amount paid and the average amount paid, based on scholarships given from 2015 to 2017. The minimum amount indicates the minimum amount paid by all scholarship recipients for a given housing type, adjusted to 2018 costs. The average amount is the average (mean) amount paid by all scholarship recipients for a given housing type, adjusted to 2018 costs.

3 – Private Bath does not mean a private room.

 

Ghost Ranch Lodging, Camping and Meals

This year IMYM is using the Pay-As-Led model for participants to pay for attending IMYM. In order to facilitate this, instead of a cost for housing being applied when room choices are made, applicants put the amount they are willing to pay for food and lodging each day. We have reproduced the lodging table to facilitate this process.

Example:
A family of two adults and one child wishes to stay in Corral Block. They have selected Corral Block as their choice of housing on the lodging page. They have decided they are able to pay approximately half of the complete cost, or $40 for adults and $20 for the child. They are coming in Wednesday night, so they put $100 ($40 + $40 + $20) in Wednesday Night, Thursday Night, Friday Night and Saturday Night.

We want you to attend the annual gathering, no matter how much you can pay. The chart below provides some guidelines.  Choose the accommodations that best fit your needs, being mindful that some people must stay on the lower level due to accessibility concerns. Prayerfully consider the costs and what you can afford.

(Kids 3 and under are free, 4-12 are half price, 13 and up are full cost)

Lodging, three meals a day
Room/Age/Meal Type
(cost shown is per night)
Adult
Complete
Cost1
Adult
  Previous Scholarship recipients minimum, average2
Child 4-12
Complete Cost1
Child 4-12
Previous Scholarship recipients minimum, average2
Child
under 4 
Rustic (includes SYF & FAP at Staff House)
(Communal Bath Mesa Level)
$79 $0, $47 $39 $0, $23  free
Communal Bath
(Main Ranch Level, aka Corral Block)
$102 $11, $60 $51 $6, $30  free
Semi-private Bath
$128 $0, $82 $64 $0, $41  free
Private Bath3
$146 $60, $95 $73 $30, $47  free
Campsites – Assumes two adults
RV Site
$23 $0, $14 $3 $0, $1 free
Tent site, no electricity
$18 $0, $11 $3 $0, $1 free
Tent site, electricity
$20 $0, $12 $3 $0, $1 free
 

1 – The cost of a room with comparable amenities including three meals, adjusted to match IMYM’s cost to Ghost Ranch

2 – The Previous Scholarship Recipients column, indicates two values the minimum amount paid and the average amount paid, based on scholarships given from 2015 to 2017. The minimum amount indicates the minimum amount paid by all scholarship recipients for a given housing type, adjusted to 2018 costs. The average amount is the average (mean) amount paid by all scholarship recipients for a given housing type, adjusted to 2018 costs.

3 – Private Bath does not mean a private room.


(Jump to information on Meals)

LODGING

Room prices are determined by the bathroom arrangements.  We will do our very best to accommodate your needs and requests, but we cannot accommodate private room requests (a single person in a room to themselves).

ROOM TYPES:

  • Shared bath: separate men’s and women’s multi-shower facility shared by multiple sleeping rooms.
  • Semi-private bath: located between two sleeping rooms; each room has access to the bathroom.
  • Private bath:  accessible from one sleeping room only

There is housing for people with mobility impairment. Please see the Accessibility at Ghost Ranch page for more detailed information.  There are special rooms for those using wheelchairs or scooters. Please indicate what you need. Friends with mobility impairment should consider not requesting to stay on The Mesa if they cannot manage the steep ¼ – ½ mile walk to most meeting rooms and the dining hall.

 

HOUSING TYPES:

Lower Level

Lower level housing is in several buildings with 54 rooms; private, semi-private, and shared or dorm-style bathrooms. Linens and towels are provided.  Several rooms in Corral Block are large and will be assigned to families with young children. Certain semi-private and private rooms are ADA designated, including ramps and bathrooms. Regrettably, Corral Block has no ADA accessibility. Please indicate your requirements on the registration form.

 

New Mesa

Two newly constructed buildings with modern, well-furnished rooms, some with pull-out couch twins, with overhead fans and private bathrooms. Linens and towels are provided. Some adjoining rooms can be assigned as suites for families, and each building has one ADA room. There is an ice machine, laundry, and nearby parking. There is a steep ¼ – ½ mile walk down to most meeting rooms and the dining hall. We ask that you please park your car and do not use it for transport.

 

Old Mesa

Eight buildings with 36 summer-style rooms with bunkbeds and dorm-style bath facilities. Most rooms have sinks. All buildings have toilets and some have showers. A laundry room is nearby. Linens and towels are provided. There is a steep ¼ – ½ mile walk down to most meeting rooms and the dining hall. We ask that you please park your car and do not use it for transport.

Staff House

Reserved for Senior Young Friends and their adults (FAPs). Staff House provides 21 rooms, most with 2 beds each, and 4 common degendered bathroom-showers.

 

CAMPING (TENTS AND RVS)

The campground has 69 sites.  8 sites are RV-full hookups, 22 sites are tent/RV with electricity only, and the remaining 39 sites have no utilities.  The number of campers is limited to 120 (because of sanitation limitations), but IMYM has not yet come close to that number.

For tent campers, most tent sites can accommodate two tents, some can only accommodate one tent, and a few can take three tents.  There is a great variety among the sites. Only a few sites have shade trees, and some have little or no privacy.  Depending on the number of campers, you may be asked to share your site.

Ghost Ranch charges camping per site.  You will be charged the relative proportion of the site your share (½ or ⅓). Site assignment is first-come, first-served. If two families/groups are planning on sharing a site, please indicate this on your registration form.

While campers will still need to pay their registration fees and any meal charges in advance, we will not collect any campsite fees until you arrive at the gathering. Please bring cash or a checkbook, as IMYM cannot accept credit cards.

The camping area has toilets, hot water, showers, ice machines, and a laundry room. There is a bulletin board for messages. Bring sturdy tents, as strong and destructive winds are possible. Consider bringing a screened shade shelter to provide protection from both bugs and desert sun. The campground is a fairly long walk from meeting rooms and the dining hall. Many families bring bicycles for getting around at Ghost Ranch, and golf carts rides can be requested.

Upon arrival, campers may first find a campsite and then register with the Campground Host (located at the entrance to the campground). After that, please register with IMYM Registration at Ghost House with your campsite number.

Meals are not included in the campground fees. If campers wish to purchase dining hall meals, they are asked to sign up and pay for them on the Registration Form, so that Ghost Ranch can get accurate meal counts. Campers can purchase extra meals or drinks tickets in the Ghost Ranch office. Campers may bring their own food to the dining hall.

MEALS

The Ghost Ranch room fees include three meals a day. Ghost Ranch policy does not let us separate meals from lodging costs except for those who, for medical reasons, must eat a gluten-free diet. They must bring their own food. Each “day” consists of supper, housing that night, and breakfast and lunch the next day.  Meal tickets necessary for early arrivals may be paid for on your Registration Form, or may be purchased from the Ghost Ranch office.  Children under 13 years of age are charged considerably less on housing and meals, and there are no charges for children 3 years of age and under. The fee for campers does NOT include meals.

Ghost Ranch provides entrée selections at each meal for vegans, vegetarians, and omnivores. Ghost Ranch cannot provide a gluten-free menu. A salad or breakfast bar with a variety of selections is available at each meal. Please noteYou must specify on the registration form a type of meal — vegan, vegetarian, or omnivore — and stick to your choice at every mealIf you require Gluten-Free, please contact the registrars for further information.

Campers must purchase meals separately. The prices for camper meals are ($Adult / $Child ages 4 – 12):

Breakfast – $10 / $5   (7:30-8:15 am)

Lunch – $12 / $6   (12:00-12:45 pm)

Dinner – $14 / $7  (5:30-6:15 pm)

Drinks only – purchase at Ghost Ranch office

Children 0 – 3 are free.

SPECIAL FOOD NEEDS?

Friends with special dietary considerations (special foods, special supplements, allergies) can bring their own food with them.  There are several refrigerators available for multi-day storage, and there is ice for personal coolers at the Campground, Ghost Ranch office, and the kitchen, but there are limited facilities for preparing hot foods. Contact Susan Wiley, IMYM Kitchen Liaison, to make arrangements in advance.

The kitchen at Ghost Ranch cannot accommodate allergen-free areas. They will try to post ingredients lists at all meals.  However, experience has shown us that those with high sensitivity to foods or ingredients should bring their own food.  Because of our agreement with Ghost Ranch, we cannot discount room rates for those who choose to bring their own meals. The only exception to this policy is those who, for medical reasons, must eat a gluten-free diet.

Friends are asked to direct concerns about food only to Susan Wiley.  Susan is the only IMYM person authorized to discuss concerns with the kitchen staff.

Accessibility at Ghost Ranch

Children and adults of differing abilities and disabilities are welcome at Ghost Ranch.  Barriers are being continuously identified, and Ghost Ranch is much more accessible than in the past.  Wheelchair-accessible bedrooms and bathrooms, special diets (except gluten-free), and hearing equipment, as well as other facilities, are available.  While private automobiles may be used for non-walkers, requestable Golf Carts and drivers are preferred to transport people around.

Intermountain Yearly Meeting is committed to a gathering that is accessible and affordable for all who wish to come. The completely ADA accessible housing with a private bath is among the most expensive at Ghost Ranch. There are various options to reduce that cost. Please indicate what you require and the registrars will locate you appropriately. Do you need grab bars and shower chair? Raised toilet? Entry and living space without stairs? Space for a wheelchair or walker? Do you need to be located where golf cart transportation is easily provided? Do you need a private bath (or semi-private bath) because you need assistance with bathing or for medical reasons such as colostomy care? Other needs?

If for medical reasons, you require a private or semi-private bath as well as no stairs and room for a wheelchair or other device but find the regular private bath rate prohibitive, please note your need and the registrar will assign you an ADA accessible room at the Corral Block daily rate. If you can use a regular room but have devices that require electricity (CPAP or oxygen, for example) please bring an extension cord because outlets may not be convenient. If you are not familiar with the options at the Ranch, please contact the registrars to discuss your situation. If you require financial aid to attend, see the procedure noted elsewhere in the packet to apply.

Indicate your disability information on the Registration Form or describe your particular requirements in a note accompanying your registration.

2017 Annual Gathering Documents

The 2017 Annual Gathering was held June 11 to 18, 2017 at Ghost Ranch.

Minutes

IMYM 2017 Minutes and Listening Sessions

2017 Substantive Minutes

Attachment A: State of the Meeting Reports

Attachment B: Delegates Committee Reports

Attachment C: Procedures Committee Report

Attachment D: Arrangements Committee Report

Attachment E: IMYM keynote “Money and the Soul”

Attachment F: Memorial Minutes

Attachment G: 2017 Epistles

Attachment H: Finance Statements/Budget for 2017-2018

Attachment I: Nominating Committee Report

Documents in Advance (as PDFs). 

Part I: State of the Meeting Reports

Part II: Memorial Minutes

Part III: IMYM Committee Reports

Part IV: Materials from Quaker Organizations and External Parties

Evaluation

The evaluation reports of the 2017 IMYM Annual Gathering. (August 25)

Keynote talk/speaker

IMYM keynote “Money and the Soul” (Word Doc, 180 KB)

Pamela Haines’ blog: pamelalivinginthisworld.blogspot.com
Email address: pamelahaines1@gmail.com

Schedules:

2017 CYM Schedule

2017 JYF Schedule

2017 SYF Schedule

2017 Adult Schedule

Seminars and Interest Groups:

Seminars, Interest Groups, and Early Days Arts – 2017


See also the 2016 Gathering documents and the 2015 Gathering documents

2018 Representatives Committee

Representative Committee Minutes from 02-04-18 meeting

Reports to the Committee for Feb 2018 Meeting:

Mountain Friends Camp – Report to IMYM Representatives Committee, Feb 2018

P&SC Report to Rep Comm, Feb 2018

2018 Clerk’s Report and Overview of the Fall Queries

Draft FY2018 MFC Budget Worksheet

Faith & Practice Rep Comm Report

Comments regarding articles of incorporation and by laws

2018 Feb Representatives committee agenda

A WITNESS TO THE PAST from Bill and Genie Durland a response to the By Laws

2-2-18 NomCom report to RepCom

Committee on Procedure Report for Reps Comm 01 24 18

Treasurer report to REP COM fye 9-30-17 (2018-01-27)

IMYM Bylaws v2-Dec 17

IMYM articles of incorporation 2018 01 03

Arrangements Committee Report to Representatives Committee

compiled responses fall 2017

Peace & Service Committee Action Minutes from the past several years