The Guide to Procedures describes what IMYM Friends can expect from their officers and committees by providing a description of the duties of each of these positions.
In 2013 IMYM instituted a new structure for the main Committees of the Yearly Meeting, and the Guide is now organized around this new structure. Some of the procedures described in the Guide arose from minuted actions of the Yearly Meeting, while others developed over time as successful practices. To ask questions or make suggestions about the Guide, please e-mail Cynthia Smith (Moab MM), Clerk of the Procedures Committee.
Date listed is date description was last edited. Descriptions pending Procedures Committee approval are labeled “Draft.”
The officers are the Clerks of Yearly Meeting and Representatives Committee, Recording Clerk of Yearly Meeting, Registrar, Treasurer, and Clerk of Finance Committee.
Representatives Committee is a standing committee of the Yearly Meeting entrusted with the general care of the business of the yearly meeting between its annual sessions.
Arrangements Committee is a standing committee of the Yearly Meeting charged with planning and supervising the annual gathering. The work of the committee is being carried out by three Working Groups: Facilities, Youth, and Program – see below for more on each.
Learn more about Arrangements Committee.
Facilities Working Group
Facilities Working Group has the responsibility for the general physical oversight and planning of the Yearly Meeting annual session and includes its Clerk, Operations Coordinators, Advocate for Persons of Differing Abilities/Kitchen Liaison, Registrar, Bookstore Coordinator, and Volunteer Coordinator.
Advocate for Differing Abilities/Kitchen Liaison (03/20/14)
Bookstore Coordinator (03/30/14)
Coordinator of Operations (03/19/14)
Facilities Working Group Clerk (02/23/13)
Volunteer Coordinator (10/27/13)
Youth Working Group
Youth Working Group will plan and implement programs for youth attending the annual gathering and includes its Clerk, Coordinator/s of Children’s Yearly Meeting, Clerk/s of Junior Young Friends, Coordinator/s for Junior Young Friends, Clerk/s of Senior Young Friends, Friendly Adult Presences (FAPs) for Senior Young Friends, and Young Adult Friends.
Clerk of Junior Young Friends (03/30/14)
Clerk of Senior Young Friends (04/01/14)
Coordinator for Junior Young Friends (03/30/14)
Children’s Yearly Meeting Coordinator (03/30/14)
FAPs for Senior Young Friends (04/01/14)
Young Adult Friends (04/01/14) – draft
Youth Working Group Clerk (02/23/13)
Program Working Group
Program Working Group has responsibility for programming both the adults and the youth activities during the annual gathering and includes its Clerk, Interest Group/Seminar Coordinator, and Worship Sharing Group Coordinator.
Delegates Committee is for the delegates to other Friends organizations and includes its Clerk and delegates appointed by the Yearly Meeting to such groups as AFSC, FCNL, FGC, FWCC, Western Friend, and Friends Peace Teams.
Delegates Committee Clerk (2/24/16)
AFSC Representatives (3/12/16)
FCNL Representatives (3/12/16)
FWCC Representatives (3/12/16)
Representatives to Corporation Board of Western Friend (3/12/16)
Representative to Friends Peace Teams Board (3/12/16)
Finance Committee, Nominating Committee, Committee on Ministry and Counsel, Watching Committee, Committee on Faith and Practice, Procedures Committee, Committee for Sufferings, and Peace and Service Committee.
Committee for Sufferings (06/11/09)
Finance Committee (08/18/13)
Nominating Committee (03/13/16)
Peace and Service Committee (04/28/13)
Watching Committee (03/08/10)
Historian-Archivist, Host for Heberto Sein Memorial Visitor, Web Clerk, Liaison for Facilities, and Communications Assistant.
More information on Appointments