Coordinator for Junior Young Friends

(Adapted from 1998 Guide.) 

The Coordinator works with Junior Young Friends in planning and implementing their various programs and in meeting organizational needs. 

Appointment: The Coordinator is nominated by Junior Young Friends with the advice of Senior Young Friends, and advanced by the Nominating Committee to the Yearly Meeting for approval.  The three year term begins at the rise of an annual session.  The Coordinator is a member of the Executive Committee and ex officio to the Continuing Committee.  Current practice is to appoint more than one person for teamed service.  

Responsibilities of the Coordinator for Junior Young Friends include:

1.  Working with Junior Young Friends, their officers, and the Senior Young Friends leadership in planning and implementing the Junior Young Friends program during the annual gathering.

2.  Assisting Junior Young Friends in understanding and using Friends practices during this process and in their participation in the annual sessions for business.

3.  Facilitating communication between Junior Young Friends and the rest of the Yearly Meeting.

4.  Assisting in the various nominations required of Junior Young Friends.

5.  Sending to the Registrar, by the end of February, the annual gathering program for the Junior Young Friends.

6.   Carrying out such additional responsibilities as may be agreed to with the Junior Young Friends Clerk, the Senior Young Friends leadership, the Yearly Meeting Clerk, or the Clerk of Continuing Committee.

7.  Facilitating availability of copies of epistles from Young Friends in other yearly meetings. 8.  Assisting with the preparation of the Junior Young Friends epistle.

9.  Working with the Junior Young Friends Clerk and Ghost Ranch Program Office to meet program needs for facilities and equipment for the annual gathering.  (There may be reasons for some joint program and logistics planning with the Coordinator for Senior Young Friends and Children's Yearly Meeting.) 

Executive and Continuing Committees:  The Executive Committee meets in late summer to evaluate the various aspects of the most recent annual gathering and begin planning for next year's annual gathering.  The Coordinator for Junior Young Friends may be asked to submit a written evaluative report in advance of this Executive Committee meeting.  In its winter meeting a few months later, the Continuing Committee completes the planning for the next annual gathering.  The Coordinator for Junior Young Friends attends this meeting to report on plans for the upcoming gathering and to receive instructions from the Committee.  The Yearly Meeting pays upon request the travel expenses to these meetings. 

Financial Arrangements:  The Yearly Meeting is responsible for the expenses for the Coordinator for Junior Young Friends to attend meetings of the Executive and Continuing Committees, and to the annual session as needed.  (See the Guide page Who Pays IMYM Travel.)  Junior Young Friends have a budgetary allowance supplied by annual gathering fees for program expenses.  The Clerk and Coordinator should consult with the Treasurer and one another as needed regarding the current budgetary situation and spending needs.