Clerk of Junior Young Friends
(07/24/07)
(Adapted from 1998 Guide.)
Appointment: The Clerk is nominated by Junior Young Friends and advanced by the Nominating Committee to the Yearly Meeting for approval. The Clerk is an ex officio member of the Continuing Committee. Current practice is to appoint more than one person for teamed service. (See Note 1.)
Responsibilities of the Clerk of Junior Young Friends include:
1. Serving as clerk at business and other meetings of the Junior Young Friends.
2. Working with the Coordinator for the Junior Young Friends Program and the Senior Young Friends leadership to plan activities for the annual gathering.
3. Assisting in obtaining the various nominations required of Junior Young Friends.
4. Developing a "Call to Yearly Meeting" addressed to the Junior Young Friends. This statement will be included in the registration materials and should be provided to the Registrar by the end of February.
5. Coordinating the facility needs with the Junior Young Friends Coordinator and the Ghost Ranch Program Office.
6. Appointing two Junior Young Friends to serve on the IMYM Ministry and Counsel Committee.
7. Assisting Junior Young Friends in preparing and presenting an epistle, in consultation with the Watching Committee and the Junior Young Friends Coordinator.
Continuing Committee: In its January meeting, the Continuing Committee completes the planning for the next annual gathering. The Clerk of Junior Young Friends attends this meeting to report on plans for the upcoming gathering and to receive instructions from the Committee. The Yearly Meeting pays the travel expenses to this meeting.
Financial Arrangements: The Yearly Meeting is responsible for the expenses for the Clerk of Junior Young Friends to attend the winter Continuing Committee meeting and the annual gathering. Junior Young Friends have a budgetary allowance supplied by annual gathering fees for program expenses. The Clerk should consult with the Coordinator as needed regarding the current budgetary situation and spending procedures.
Notes and Concerns:
1. No term is specified for the Clerk’s appointment.
